Administrative Assistant Jobs in Minnesota 2024 – Apply Now

U.S. News & World Report ranks the Mayo Clinic higher than any other healthcare provider in a greater number of specialized fields. While collaborating to prioritize patient needs, our organization demonstrates a commitment to our staff by providing competitive compensation and comprehensive benefit plans, to ensure the present and future well-being of you and your family.

With opportunities for advancement and continuing education at every turn, you can establish a lengthy and prosperous career with the Mayo Clinic. You will flourish in an environment that provides the necessary resources for success, fosters innovation, and is committed to eradicating prejudice while promoting diversity, equity, and inclusion.

Details of Administrative Assistant Jobs in Minnesota:

Responsibilities:

Expertise-based execution of non-clinical administrative support duties, including calendar management; scheduling, coordination, and follow-up for professional travel, events, and meetings; document and presentation preparation; invoice and reimbursement processing; correspondence and document composing and transcribing; support for departmental projects and activities; and creation and maintenance of websites, web pages, databases, and spreadsheets.

Demonstrates proactivity, expertise, and flexibility to maximize the time of those being assisted. Essential qualifications for this position include effective organizational, communication, and interpersonal abilities; a dedication to providing quality and exceptional service; a code of confidentiality; and a professional demeanor.

The ability to navigate multiple systems concurrently and proficient utilization of computer hardware and software, telecommunications, and other office apparatus are evident. Responsible for guaranteeing precision and comprehensiveness using meticulousness.

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Qualifications:

• For this position, candidates must possess either a high school diploma or G.E.D., two years of experience in an administrative support capacity, or an associate’s degree in an administrative, business, or medical-related program; or a one-year degree/diploma in an administrative, business, or medical-related program.
• Experience in an administrative support role must encompass a range of duties and obligations, including coordination of calendars and meetings, creation and transcription of correspondence and documents, and utilization of business-related software to generate presentations, spreadsheets, databases, and more.
• Demonstrate exceptional proficiency in organizational management, customer service, professionalism, interpersonal relations, written and aural communication, and the capacity to set priorities, change tasks frequently and efficiently, and adjust to a dynamic environment.
• Illustrate prudent and efficacious decision-making, discernment, and confidentiality, in addition to meticulousness and persistence.
• Proficiency in travel coordination and expense management.
• Expertise in the correct usage of punctuation, English grammar, and sentence structure.
• Work experience gained within the past decade is preferred.
• Visa sponsorship is not an option for this position.

Benefits of Administrative Assistant Jobs:

• Transferable Skills: Administrative assistants acquire a variety of skills, such as office administration, communication, organization, time management, and computer proficiency. These abilities are essential and transferable to a variety of positions and industries.
• Job Protection: Administrative assistants are indispensable team members in the majority of businesses. As a result, there is a consistent demand for competent professionals in these positions.
• Comparable Remuneration: Administrative assistants typically receive competitive compensation packages that include benefits such as health insurance, retirement programs, and paid time off, although salaries can vary based on location and industry.
• Profession Advancement: Administrative assistant positions can serve as a stepping stone to more advanced positions in office management, executive assistance, and other disciplines such as human resources, project management, and event management.
• Networking Possibilities: Administrative assistants interact with coworkers, clients, and higher-level professionals, giving them abundant opportunities to expand their professional networks, which can be advantageous for future career advancement.
• Diverse Industries: Administrative assistant positions exist in virtually every industry, allowing you to choose an environment that aligns with your interests and career objectives.
• Problem Resolution: Administrative assistants are frequently required to solve problems, make decisions, and deal with unforeseen circumstances, which can improve their problem-solving and critical-thinking skills.
• Contribution to productivity: Administrative assistants play a crucial role in streamlining operations, managing schedules, and ensuring the seamless operation of the office. Their contributions can increase productivity and efficiency.
• Educational Opportunities: In this position, you may have the opportunity to learn about the organization’s products, services, and processes, thereby gaining a deeper understanding of how the business operates.
• Work-life equilibrium: Numerous administrative assistant positions offer regular hours and a predictable work schedule, which contribute to a healthy work-life balance.
• Persona Development: Administrative assistants can develop greater self-assurance, adaptability, and a sense of professionalism over time, thereby enhancing their personal development and career prospects.
• Responsibility Variety: Administrative assistants often have a broad range of responsibilities, from managing calendars and handling correspondence to organizing meetings and maintaining records. This variety can keep the work engaging and fascinating.
• The ability to adapt: Some administrative assistant positions provide flexibility in terms of work location (remote or in-office) and working arrangements, which can be advantageous for those who value work-life balance.

Site Description:

Similar to how our reputation has expanded beyond our origins in Minnesota, so too have our locations. Presently, our workforce is dispersed across three primary campuses situated in Phoenix/Scottsdale, Arizona; Jacksonville, Florida; and Rochester, Minnesota; in addition, Mayo Clinic Health System campuses dot Midwestern communities and extend to international sites. Every Mayo Clinic site is an exceptional environment in which our staff members flourish professionally and personally. Discover the distinctive offerings of each Mayo Clinic campus and determine which one best suits your needs.

Affirmative Action and Equal Opportunity Employer

Mayo Clinic, being an Affirmative Action and Equal Opportunity Employer, is dedicated to fostering an inclusive atmosphere that respects and acknowledges the diversity of its workforce, while also ensuring that no employee or candidate is subjected to discrimination. We strongly encourage applications from women, minorities, veterans, members of the LGBTQ community, and individuals with disabilities to join our teams. Reasonable accommodations are available to facilitate access to employment openings and the application process.

For More Info:

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